Vendor Portal | Jayn Construction

WELCOME TO JAYN!

All NEW vendors are required to complete the following information and provide the mandatory documents to be considered and approved as a vendor:

Vendor Application

IRS Request for Taxpayer Identification Number and Certification Form

General Liability Certificate of Insurance (COI) – coverage indicated in sub agreement, listing our company as "Additional Insured" and "Certificate Holder" (see screen shot sample below)

Worker’s Compensation Insurance (COI) or Unexpired (Exemption) – coverage indicated in sub agreement

Fully executed JAYN Construction Master Sub-Contractor Agreement (Reference "Agreement" tab above)

All EXISTING vendors wishing to update their physical or remittance address, provide us with updated information about their company or complete the required renewal insurance documents should also complete the vendor application again.

The forms in the page are REQUIRED documents and must be attached in order to complete the vendor process.

The information you provide in this Vendor Portal is transmitted over an https secure server and can only be accessed by the JAYN Construction Finance Department.

(W9 Form)

MASTER SUB-CONTRACTOR AGREEMENT

1. Contractor wishes to utilize the services of the Sub - Contractor to provide services to Contractor. Based upon the nature of the services provided by the Sub - Contractor, it is anticipated that it will be impractical to enter into a separate agreement for services each time Contractor desires to use Sub - Contractor.

2. Contractor requires that Sub - Contractor meet certain terms and conditions before Contractor uses Sub - Contractors services. These terms and conditions are set forth in this agreement.

3. In order to expedite the use of Sub - Contractor services each time they are needed, the parties agree to enter into and comply with this Master Agreement prior to any actual services being performed. It is the intent of the parties that these terms and conditions are referenced in any purchase order, subsequent contract memo, etc., during the term of this contract.

4. This Master Agreement shall be in full force and effect from the date of signing unless cancelled in writing by either party with thirty days’ notice . The cancellation of this agreement shall not negate any term or condition such as indemnity, or insurance requirements.

5. Entering into this Master Agreement shall not obligate either Contractor or Sub - Contractor to agree to any subsequent request for services or to any volume of business during the term of the policy. The intent is that if any services are agreed to by both parties during the term of this agreement, the terms and conditions of this Master Agreement shall apply. If any terms and conditions on any preprinted written form from Contractor conflicts with this Master Agreement, the terms of this Master Agreement apply and supersede any other terms to the contrary.

6. Sub - Contractor acknowledges that the only means by which any Contractor employee or agent is authorized to procure services is in writing (purchase order contract, memo, etc.). Any oral request is expressly not authorized by Contractor’s corporate officers and Sub - Contractor may not rely upon any representation by any Contractor employee or agent to the contrary.

7. No Request for payment any Sub - Contractor will be approved by Contractor unless all terms and conditions of this Master Agreement are fulfilled.

8. Indemnifications and Insurance

8.1 The work performed by the Sub - Contractor shall be at the risk of the Sub - Contractor exclusively. To the fullest extent permitted by law, Sub - Contractor shall indemnify, defend (at Sub - Contractors sole expense) and hold harmless Contractor, the Owner (if different from Contractor), affiliated companies of Contractor, their partners, joint ventures, representatives, members, designees, officers, directors, shareholders, employees, agents, successors, and assigns (“Indemnified Parties”) from and against any and all claims for bodily injury or death, damage to property, demands, damages, actions, causes of action, suits, losses, judgments, obligations and any liabilities, costs and expenses (including but not limited to investigations and repair costs, attorneys fees and costs, and consultants’ fees and costs) (“Claims”) which arise or are in any way connected with the Work performed, Materials furnished, or Services provided under this Agreement by Sub - Contractor or its agents. These indemnity and defense obligations shall apply to any acts or omissions, ne gligent or willful misconduct of Sub - Contractor, its employees or agents, whether active or passive. Said indemnity and defense obligations shall further apply, whether said claims arise out of the concurrent act, omission, or negligence of the Indemnified Parties, whether active or passive. Sub - Contractor shall not be obligated to indemnify and defend Contractor or Owner for claims found to be due to the sole negligence or willful misconduct of Indemnified Parties. Sub - Contractors indemnification and defense obligations hereunder shall extend to Claims occurring after this Agreement is terminated as well as while it is in force, and shall continue until it is finally adjudicated that any and all actions against the indemnified Parties for such matters are f ully and finally barred by applicable Laws.

8.2 Upon execution of this Master Agreement, and prior to Sub - Contractor commencing (in the broadest possible sense of the work) any work or services, the Sub - Contractor shall carry general liability insurance and the Sub - Contractor shall provide Contractor with a certificate of insurance naming Contractor as an additional insured hereunder. The coverage provided by the Sub - Contractors general liability policy shall not be less the $1,000,000 per occurrence for operations, completed operations, products liability and contractual liability and $1,000,000 general aggregate. The Sub - Contractors insurance carriers must be “A’ rated or better. Sub - Contractor shall also carry and provide proof of statutory workers’ compensation and Employers Liability with limits of $ 100,000 / $500,000 / $100,000.

8.3 The insurance coverage required under paragraph 8.2 shall be of sufficient type, scope, and duration to ensure coverage of the Sub - Contractor and Contractor for liability related to any manifestation date within the applicable statutes of limitation and / or repose, which pertain to any work performed by or on behalf of the Contractor in relation to the Project.

8.4 Annually, the Sub - Contractor shall supply Contractor with a new and replacement Certificate of Insurance. Prior to the expiration, cancellation or termination, the Sub - Contractor will provide the Contractor with a new additional insured endorsement naming the Contractor as an additional named insured.

9. Safety Standard

9.1 Safety Standards - Sub - Contractor agrees that the Sub - Contractor and all employees of the Sub - Contractor are required to fully comply with and implement all government laws (OSHA) pertaining to safety standards. Sub - Contractor agrees that any fines, assessments, or penalties imposed upon the Contractor by failure of the Sub - Contractor of his / her employees to comply with government standards will be fully charged back and paid for by the Sub - Contractor

10. Cancellation

10.1 Cancellations - Contractor reserves the right to cancel this Master Agreement in whole or in part if Sub - Contractor b reaches this contract by failing to provide necessary services in a timely and workmanlike manner and does not correct such failure within ten days of receiving written notice from Contractor specifying such failure or if Sub - Contractor in any other respect repudiates or otherwise breaches the terms hereof, including the warranties of Sub - Contractor.

By submitting this form, I acknowledge and agree that this Master Agreement was entered into as of the day and year stipulated below.

Company Name

Owner

Title

Date

Your Signature

Thanks for submitting!

VENDOR APPLICATION

Full Company Name

Company Main Contact Name

Full Company Address

Main Contact Email

Main Contact Phone

Company Tax ID

Billing Contact Name

Billing Contact Email

In an effort to expedite vendor payments and improve the efficiency by eliminating paper checks, JAYN Construction will consider your application for sending payments electronically via Automatic Clearing House (ACH). Only approved and fully documented vendors will be able to receive payment via ACH. Upon uploading the required vendor documents, we ask that you please provide your bank information below:

Bank Name

Account Number

Routing Number

Confirm Account Number

UPLOAD DOCUMENTS

Upload Signed & Completed W-9

Upload File

Upload supported file (Max 15MB)

Upload General Liability COI

Upload File

Upload supported file (Max 15MB)

Upload W/COmp COI or Exemption

Upload File

Upload supported file (Max 15MB)

Thanks for submitting!